|
Projectivity is a great platform to help you organise the documents your company produces every
day.
Thanks to
Projectivity's Framework
Technology you can configure the platform in the best way that suit your needs.
|
Problem
Most companies generate a large amount of document on a daily basis and we have noticed that a
big proportion of these companies tend to store these documents in a unorganised way. This
means that:
- The documents are usually stored on the computer of the person who created them, i.e. all the
documents I created are stored on my computer
- When this person is absent or away it can be difficult to find "the document I need"
- The company will waste time and money everytime an employee spends time looking for a
document
- In some cases where documents are organised by a single person in the company (for example with
complex directory names), this leads to a single point of failure when this person leaves the
company or is simply away. In that case it may be difficult for other employees to find a document
in that structure if the structure itself has not been well explained.
- It is hard to know why documents where created
Naturally this usually leads to:
- A complex organisation of the company documents where a single person deals with and understand
the way documents are organised
- Higher risks since a few people manage the whole company document base
- A poor organisation of the documents that may not be the most appropriate for the company
- And most of all a waste of time when it comes to finding documents
Solution
Thanks to Projectivity these problems are in the past! With Projectivity:
- Organise your documents in the way that best suit your company
- Search your documents very easily with the integrated search engine
- Your documents are centralised on a single server
Basically you do not have any point of failure and therefore do not rely on a single person to
take care of your whole document base. This reduces the waste of time and money inccured by this
problematic. But Projectivity offers much more:
- It adds a context to your documents to better understand why a document was created, e.g. all
the document for a client can be stored in a "client" context or workspace
- Manage all your documents form Projectivity (copy, paste, move, share, etc...)
- Understand how a document evolves in time (Projectivity keeps track of all the modifications
you make for every document: this way you can always come back in time to an earlier version)
- Be notified by email when someone modifies a document or its context!
- It allows you to pre-define the way your documents are organised
|
